8.1 Policy

It is in everyone's best interest to carefully operate and maintain our aircraft. Each member is a part owner in our fleet of aircraft and therefore has the responsibility to care for our planes. We all appreciate flying clean and well-maintained planes. When we arrive at the airport, we expect to find the plane clean and in good condition. Leaving the aircraft dirty, abusing it, or operating it in a manner that causes excessive wear will not be tolerated.

8.2 Discrepancy Reports

Any malfunction or discrepancy shall be reported on the flight ticket and in the aircraft squawk book for the next pilot.

8.2.1 Calling the Maintenance Officer

All discrepancies should be reported to the maintenance officer as soon as possible. If, in the opinion of the member, the aircraft should be grounded, the maintenance officer, or in his or her absence any Board member, must be contacted as soon as possible to review the issue with the member and take further action. The aircraft shall not be flown after grounding until released by a qualified aircraft mechanic.

8.2.2 Aircraft Squawk Books

Record all discrepancies in the aircraft squawk book, including a complete description of the problem along with the date, TACH time and your name. The squawk book can be found in the hanger next to the flight tickets.

8.2.3 Call Other Pilots with Reservations

If the discrepancy will ground the aircraft or if it may cause another member to alter his or her plans, as a courtesy, please notify that member and let him or her know what is wrong with the aircraft.

8.3 Requirement for Using Approved Airports

Club insurance and Club policy require that all takeoffs and landings be done to or from an approved runway.

8.4 Landing on Dirt Strips

The use of dirt strips is prohibited. Aircraft must be operated on paved/hard surface runways only.

8.5 Out-of-Town Maintenance

A Board member must authorize any out-of-town maintenance or repair work in excess of one hundred dollars ($100.00). The Board member may authorize the request via telephone, email or text message. The Club treasurer shall be informed of the approval as soon as practicable. The member should request a receipt for the work performed and submit it to the Club treasurer. The member is responsible for costs involved in returning the aircraft to its home base in the event the aircraft is left out of town.

8.6 Securing the Aircraft

8.6.1 General

All aircraft must be stored in a secure hangar or tied down and locked when parked outside. For good aircraft care, the hand brake should never be left on while the plane is parked.

8.6.2 Ground Handling

Aircraft shall be moved on the ground via a proper tow bar. If no tow bar is available then push only on approved surfaces such as wing struts (Cessna), propeller hub (not the actual prop), or leading edge of the wing near the fuselage (Piper).

8.6.3 Hangars

Aircraft parked in hangars shall be carefully pushed using a proper tow bar into the hangar to avoid hangar rash, wheels chocked, interior cleaned, and keys left on the instrument panel.

8.6.4 Outside Tie Down

Aircraft parked overnight in an outside tie-down or t-shade shall be carefully pushed into its tie-down using a proper tow bar, wheels chocked, aircraft chained to anchors, pitot tube or mast covered, controls secured with a gust locking device or the seat belt, interior cleaned, and if appropriate, cowl plugs and canopy cover in place. Special Note: Securing the Comanche with gust lock: The gust, or control lock, on the Comanche ALSO LOCKS THE STEARABLE NOSE WHEEL AND THE AIRCRAFT IS NOT TO BE TOWED WHILE THIS LOCK IS IN PLACE. There is a special red “DO NOT TOW” flag that the pilot shall secure to the nose wheel at all times the lock is in place

8.7 Post-Flight Aircraft Cleaning

Following each flight, at a minimum, the member should clean the following exterior aircraft components: the lead edge of the wings, elevator, nose and spinner to remove dirt and bugs as well as the exterior windows. Proper cleaning solutions are made available in each hangar. The maintenance officer may periodically schedule a work event for more thorough exterior cleaning of the aircraft. The interior is the responsibility of those who use the plane. Post-flight interior activities shall include securing seatbelts and baggage area items, removing all personal belongings and any trash accumulated during the flight, and returning checklists and manuals to their proper locations to ready the aircraft for the next member. Possibly, in some cases, this may leave the aircraft in a better condition than it was found; however, remember the next member to fly it may also be you. A $25.00 fine may be charged to anyone leaving the plane dirty.

8.8 Refueling

8.8.1 Fuel Quantity

Members are responsible for refueling the aircraft after each flight. A member need not refuel an aircraft following a single flight of 30 minutes or less; however, a notation should be made in the comments of the following invoice as to the amount of fuel burned. To simplify weight and balance calculations for the next pilot, the aircraft shall be refueled as follows:

  • Comanche: Top the inboard mains; leave a couple gallons in each auxiliary tank.
  • Archer: Fill to the tabs.
  • Skylane: Fill to the bottom of the filler neck.

If you desire more fuel for your flight, you may request additional fuel before your departure.

8.8.2 Fueling at Chandler Airport

Fuel should be purchased through Chandler Air Service and charged to Phoenix Flyers, Inc.; contact them as "Chandler Fuel" on 122.95 or by phone at 480-963-6420. Their hours of operation are 6:00 AM to 8:00 PM. Members shall print their name on receipts for fuel purchased on account and place the receipt in the bin with the flight tickets.

8.8.3 Fueling at Deer Valley Airport

Fuel should be purchased through Cutter Aviation and charged to Phoenix Flyers, Inc.; contact them as "Cutter Fuel" on 122.95 or by phone at 623-581-1444. Their hours of operation are 6:00 AM to 10:00 PM. Members shall print their name on receipts for fuel purchased on account and place the receipt in the bin with the flight tickets.

8.8.4 After Hours Fueling at Chandler or Deer Valley

Many of our members like to depart early in the morning and rightfully expect to find the aircraft properly refueled. Unless you have made prior arrangements with the next pilot, or you have verified that no one has reserved the aircraft for early the next morning, you should use the self-serve pumps to refuel the aircraft. You will need to use your own credit card to purchase fuel at the self-serve pump; remember to save the receipt for reimbursement by the Club as stated in § It is your responsibility to arrange for refueling before the next pilot uses the aircraft.

8.8.5 Away from Phoenix

The Club does not have fuel accounts at airports other than Chandler and Deer Valley. You will have to purchase fuel yourself and save the receipt for reimbursement with your monthly bill. Although the Club will reimburse you for the actual cost of fuel, it is in everyone's best interest to find the lowest priced fuel available when away from the home airport.

8.9 Hangar Rash

Immediately report any evidence of skin, wing tip or control surface damage to the maintenance officer or any Board member. Also report the event on both the flight ticket and in the aircraft squawk book. Failure to comply with this requirement could leave you liable for the damage when the next person reports it.

8.10 Master Switch

Ensure the master switch has been turned off before locking up the aircraft. There is an automatic $20.00 fine for leaving the master switch on.

8.11 Smoking in Club Aircraft

Smoking is prohibited in all Club aircraft.

8.12 Aircraft Engine Oil

8.12.1 Proper Oil

Be sure to use the proper oil for each aircraft. Several quarts of the correct oil are kept in the hangar with each aircraft. Check with the maintenance officer if you are unsure which type of oil to use. If you carry oil with you, be sure to protect the interior of the aircraft from spills. The next pilot does not want oil on his or her clothes or luggage. Remember, you are liable for any cleanup costs.

8.12.2 Oil Level

The Archers shall be maintained at 6 quarts, the Skylane 7 quarts and the Comanche 9 quarts. Wait until the aircraft is an entire quart down before adding oil. Do not add a partial quart and do not overfill the engine oil reservoir.

8.12.3 Adding Oil

Record any added oil on the flight ticket so that the maintenance officer can track aircraft oil consumption. To check the oil (most accurate when cold):

  • Cold: screw out the dipstick and note the oil level.
  • Hot: screw out the dipstick, wipe it off, then screw it completely back in before removing it one more time to check the oil level.

Be sure to start with the dipstick screwed all the way in; otherwise it will indicate a level that is too low. Carefully verify the dipstick markings when reading the oil level. For example, the dipstick on the Skylane is non-linear. Be sure to look carefully to determine accurate oil quantity. A level of 6 quarts is fairly far down the dipstick.